Configuring System Settings
IT system administrators configure EWS system settings using the Systems Settings application.
Note: In addition to configuring system settings using the Employee Web Services System Settings form, IT system administrators must also configure EWS settings in the HR Management module and specify the company logo and check stub logo they want to display in EWS. For more information, see System Settings.
To configure EWS system settings, complete the following steps. For more information about each option, see System Settings.
- From the EWS Server desktop, select the EWS System Settings icon
.- In the User ID field, enter the EWS system administrator user ID that you received from the Professional Services.
- In the Password field, enter the password for the EWS system administrator user ID that you received from the Professional Services.
- Click the Connect button.
- Click the System Configuration tab.
- In the Company Title field, enter the name of the company.
- In the Company Address field, enter the address of the company.
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If you want to display document links below the company logo on EWS forms, enter the name of the document you want to display in the Document Title field and the path to the document in the Document Hyperlink field for each document you want to display. You can display up to four document links in EWS.
Enter the document path using the following syntax:
~/Docs/DocumentName, where DocumentName is the file name of the document you want to display when users click the link. On the server where EWS is installed, browse to the following folder: ServerName\Inetpub\wwwroot\ews\Docs, where ServerName is the name of the server where EWS is installed. Place the documents you want to link to in the Docs folder.
- In the Leave Form field, select the leave form you want to display in EWS from the drop-down list.
- Click the Default radio button next to the EWS timesheet to be used as the default for your organization, and select the format for the default entry form if necessary. For more information about the timesheet entry forms, see the System Configuration Tab.
- Use the Expense field to select whether employees can enter expenses, such as hotel, meal, and mileage expenses:
- If you do not want to allow employees to enter expenses using EWS, select None from the drop-down list.
If you want to allow employees to enter expenses such as hotel, meal, and mileage expenses using EWS, in the Expense Form field, select Mileage & Other Expenses from the drop-down list.
If you want to allow employees to enter expenses using EWS, you must also perform the following configuration tasks:
- Configure expense codes in the Payroll module, and then assign expense codes to employees as appropriate in the HR Management module. In addition, if you are configuring expense codes for mileage in the Payroll module, the name of the expense code must start with the word "Mileage". For more information, see the Payroll module and HR Management module online help.
- Configure cost centers for expenses as appropriate in the HR Management module. For more information, see the HR Management module online help.
- Configure mileage reimbursement rates as appropriate in the EWS tab.
For more information, see Expense Entry, Entering Expenses, Approve Timesheets, and Approving Employee Timesheets and Expenses.
- In the Overtime/Comptime Settings tab, enter Overtime/Comptime Calculation Options as necessary.
- If the way you calculate overtime or comptime has changed, you can select one of the Overtime Script update options and click Update Scripts to update the overtime/comptime calculation scripts.
- In the Security tab, select the type of user ID and password validation you want the EWS site to use when an employee logs in.
- In the Menu Items tab, add any custom menus you want to include on the site. See Adding Custom Menus for more information.
- Click the Save button to save your system settings.
Note: The selections you make in this section will overwrite the existing overtime calculation method. You should test the new method by submitting timesheets that include overtime and comptime situations and make sure that the calculation is performed correctly.